Operations Coordinator

Job Summary

The Operations Coordinator supports the administrative and operational functions of the facility or assigned department. This role is responsible for maintaining departmental records, coordinating supply orders, supporting data entry and reporting processes, and assisting with staff onboarding and departmental communication. The Operations Coordinator performs a variety of clerical and logistical tasks to help ensure efficient day-to-day operations while maintaining confidentiality and accuracy in all administrative duties.

Essential Functions

• Performs administrative tasks with minimal supervision, ensuring timely and accurate completion of assignments.
• Maintains departmental records, logs, and reports in an organized and easily retrievable manner in accordance with organizational standards.
• Supports the preparation and distribution of departmental reports, including quality or compliance reports, as assigned.
• Orders and monitors office supplies and materials, coordinating with department leadership for purchase approvals.
• Assists in the orientation of new staff by helping with administrative onboarding tasks and sharing departmental resources.
• Participates in department meetings, prepares meeting materials, and records and distributes meeting minutes as needed.
• Manages returned mail and ensures proper handling in accordance with organizational policies.
• Ensures data accuracy when performing data entry and maintains confidentiality when working with sensitive information related to patients, providers, or facility operations.
• Performs other duties as assigned.
• Maintains regular and reliable attendance.
• Complies with all policies and standards.

Qualifications

• 1-3 years of administrative, clerical, or operational support experience required
• Experience in a healthcare or facility-based environment preferred

Knowledge, Skills and Abilities

• Strong organizational skills and attention to detail.
• Proficiency in Microsoft Office applications and data entry systems.
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and meet deadlines with minimal supervision.
• Demonstrates discretion in handling confidential information.
• Familiarity with office procedures, supply management, and recordkeeping practices.
• Ability to collaborate effectively with team members and support department operations in a fast-paced environment.